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Data privacy

Personally Identifiable Information

Personally-identifiable information (PII) concerns any information relating to an identified or identifiable natural person.

First Name, Last Name, and Email Address

Our databases use pseudonymization techniques to ensure your personally-identifiable information remains private. Meaning that your username and password are stored and encrypted separately from any personally-identifiable information so that they can’t easily be linked.

 

You can edit or remove your personally-identifiable information at any time from the Edit Profile screen.

Authentication

You sign in to Aspen Beta using a username; your username can be anything you choose (providing it is not already in use) and, if you prefer, can simply be your email address.

 

It is possible to use Aspen Beta with a pseudo-email address.  However, you will be unable to reset your password if you opt to do this.

 

Data sent to Aspen Beta is encrypted at all times while ‘in transit,' meaning when your data is sent to Turnitin, it is impossible to access this information even if it is intercepted. Personal data is also encrypted while ‘at rest’ in our databases.

Passwords

Our password policy reflects modern security principles and research. Passwords must be at least eight characters and can be as long as 128 characters. You can also use any character type in your password.

 

All of our passwords are encrypted while in transit and while ‘at rest.' We recommend a long password, using a mix of letters, numbers, and characters.

International Transfer of Data

Aspen Beta uses a modern architecture that allows for more flexibility in the processing and storage of your data. During the beta period, all personally-identifiable data and submitted files are stored in a data center in Frankfurt, Germany run by Amazon Web Services.

 

In the future, the account administrator will have a choice of several AWS data center locations around the world.

You will be asked to give consent for Turnitin to process your data when you first create your Aspen Beta account. You’ll be asked to read our privacy policy and terms of service, and if you agree to the processing we’d like to do with your submitted file,  your account will be created.

 

You can rescind your consent at any time by asking your account administrator to contact our Support team at tiisupport@turnitin.com. By removing your consent, we will have to will disable your Aspen Beta account and remove any documents you have submitted to our database.

Administrator Control

Each Aspen Beta account has a private repository. Private repositories store submitted files separate to the standard Turnitin database. Files added to a private repository can only be searched against by others users in the same account unless the administrator specifies that other accounts can also search against their account’s private repository.

 

Administrators can opt for all files to be automatically added to the account’s private repository or allow users to opt out of adding files to the private repository when they submit.

Data Destruction

You can request to have your data deleted at any time by asking your account administrator to contact our Support team at tiisupport@turnitin.com. After asking for your data to be deleted, we will disable your Aspen Beta account and remove any documents you have submitted to our database.

 

 

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Last modified
11:26, 7 Sep 2017

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