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Spot Check Assignments for Teachers


Welcome to the Spot Check guide for teachers! A Spot Check assignment is a great way for teachers to get a quick snapshot of their students' writing skills at various points throughout the year.  In the Spot Check module, students write to a prompt without the help of Signal Checks.  Creating a Spot Check assignment is very similar to creating a Signal Check assignment.  Click the links and follow the steps below for creating, starting, and reviewing student work for a Spot Check assignment.





Creating an Assignment



Note: The first time you log in, you will be prompted to create a class. You must
create a class before you can browse the prompt library and create an assignment.



  1. On your homepage, find the class you'd like to create an assignment for.
  2. Click Create an Assignment or the plus sign button. This will take you to the prompt library.
  3. On the prompt library page, you will see a tab for each type of Revision Assistant assignment:
  4. Click the Spot Check tab to see the available prompts for that assignment type.
  5. Click the question mark on the tab to learn about the features this assignment type offers.
  6. To help you find a prompt more quickly...
    1. Use the grade, subject, genre, and source filters (top of the library page)
    2. Read the short description displayed on each square prompt tile

  7. Click each prompt tile to see the prompt page, which contains...
    • The prompt and any sources students will need to review to write to that prompt

    • A downloadable Rubric PDF for how student writing will be scored

    • A downloadable Assignment PDF of the prompt and sources

    • A link to the Learning Standards related to that prompt


  8. When you find a prompt you'd like to assign, add special instructions to students on the prompt page (optional).

  9. Then, click the Select Prompt button (top right). A Create New Assignment page will come up.

  10. Change the name of the assignment (optional). It will be auto-filled with the prompt name.

  11. Assign a due date (optional).

  12. Click Create Assignment.

  13. Success page will come up when your assignment has been created.

    Note: Remember, you will still need to click the Start Spot Check
    button for students to be able to write to the prompt.




Starting an Assignment


  1. Click the assignment you would like to start.  
    This will bring you to the prompt/assignment page.

  2. Add any extra info for students in the Add Special Instructions box.

  3. If you added any extra instructions, click Save Instructions. 

  4. On the right, click the Start Spot Check button.

  5. Click Continue. 
    Hooray! The Spot Check assignment is now available for students.



Managing Assignments


Spot Check assignments allow teachers to collect (pause) student work, resume student work on an assignment after work had been collected, and close assignments.  Read the steps below to learn more about collecting, resuming and closing student work in Spot Check.  Then, see our Assignment Tile Labels - Helpful Hints table to help you keep track of assignment progress.



Collecting an Assignment


  1. Click the assignment you’d like to collect.
    This will bring you to the prompt/assignment page.

  2. Click Collect Student Work.  
    Clicking this button does the following:
    • pauses student work

    • automatically turns in all essays

    • automatically scores student essays

    • allows you to view student work and scores on
      the Student Progress and Student Work pages

  1. Click Continue to confirm. 



Resuming an Assignment


  1. Click the title of the assignment you’d like to resume. 
    This will bring you to the prompt/assignment page.
  2. Click the Resume Spot Check button.
    Clicking this button does the following:
    • lets students work on the assignment again

    • will not allow you to view student work again until
      you click Collect Student Work

  3. Click Continue.




Closing an Assignment


  1. On your homepage, click the title of the assignment
    you'd like to close. This brings you to the Assignment Page.

  2. Click Collect Work.  This will turn in and stop student work.
    You must collect student work to be able to close an assignment.

  3. Navigate back to your homepage.

  4. Click the gear settings icon on the assignment tile.
    This will bring you to the Assignment Settings page.

  5. Click the Close Assignment button.

  6. Click Confirm.
    Clicking this means students will still be able to see
    their work, but they can't keep writing or submitting work.


Assignment Tile Labels - Helpful Hints


On your homepage, each Assignment Tile will display what stage of work each assignment is in.  See our Assignment Tile Labels - Helpful Hints table that explains what each label means. Then click the image below for a closer look.


Not Started

Teacher created a Spot Check assignment, but hasn't clicked Start Spot Check.

Students cannot start working on the assignment until the teacher clicks Start Spot Check.

In Progress

Teacher has clicked the Start Spot Check button and the assignment is in progress.


Work Collected

Teacher has clicked the Collect Student Work button. Students' work is paused.

Teacher can see student essays/scores on the Student Work and Student Progress page. 

Remember!  In Spot Check only teachers (not students) will be able to see students' scores.  


Teacher has closed the assignment. Students can't keep working or submiting essays.






Reviewing Student Work


  1. Click on the title of the assignment you'd like to view.  
    This will bring you to the Assignment Overview page.
  2. If you haven't done so yet, click Collect Student Work
    On a Spot Check, you will be able to see what students wrote
    between when you started the assignment and collected work.
  3. On the Assignment Overview page, click one of these in the sidebar:


The pages listed above let you see students' hard work in different ways.  
See below for what you'll find on these pages after collecting work.



Student Progress & Student Work Page Features


 Click Student Progress in Spot Check to find...


  Click Student Work in Spot Check to find...

  • A list of students who submitted work
  • A scores overview for submitted or collected work
  • Downloadable submitted or collected drafts
  • The View Class Reports button
  • The Download Assignment Report button


  • Viewable, scored turned-in/collected essays
  • The Send [Student] a Message feature



Note: On a Spot Check assignment, you must click Collect Work to be able to see students' work and scores.



Using the Student Progress Page


  1. Click Student Progress in the sidebar.  
    This will bring you to the Student Progress page. Here's how to interpret what you'll see next to a student's name.
If you see... It means...

Color-coded scores

These are the scores your student received for each rubric trait on their most recently submitted or collected work. Remember, in Spot Check only you can see students' scores.
Scores and a teal check Your student turned in their essay and you collected work for the whole class
No scores, no check Your student hasn't submitted work yet  OR  you haven't clicked Collect Work yet
Only a check (no scores) Your student submitted work, but you haven't clicked Collect Work yet
"Needs Review" Your student submitted work  OR  you collected it, but it couldn't be scored



  1. To see a student's turned in or collected work, just click the student's name.
  1. To download a student's essay...
    1. Check the box next their name
    2. Click Download Current Draft
  2. Also on the Student Progress page are the Class Reports and Assignment Report buttons.
    Use these buttons to export reports on how your class is doing on one assignment or in an entire rubric category!


Note: The Assignment and Class Reports will only analyze turned in or collected work.
Remember to collect all drafts on a Spot Check before you download these reports.





Using the Student Work Page



  1. On the Assignment Overview page, click Student Work in the sidebar. 
    This will bring you to the Student Work page for your Spot Check assignment.




Note: Remember, in Spot Check, only teachers will be able to see student scores.
Students can see their turned in essays or collected drafts, but not their scores.


  1. Click the arrows to the left and right of each student's name at the top right of the page.
    You will be able to see what students wrote between when you started the assignment and collected work.



Student Work Validator Messages - Helpful Hints


There are a handful of reasons why student work and scores may not show up as you scroll through the Student Work page.  These situations that cause Revision Assistant not to score a student’s essay are called “validators.”   If a student triggers a validator, they will also get a notification on their screen. Read our Helpful Hints below to learn more about Student Work Validators.  



The essay veered off-topic and did not address the prompt.

Too similar to source

This essay was copied and pasted from the prompt and/or sources

Too short

This essay was less than 5 sentences.



Sending Messages to Students 


  1. To message a student in our system, click Send [Student] a Message at the top of the Student Work page.
  2. Students can also send you messages with their submissions.  
    Any message from a student will appear above the essay the message corresponds to.
    The message feature is a great way to let students know the score they got on their essay!



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