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Creating Multiple Student Accounts

 

Rather than making them one at a time, as a district administrator, you can create accounts for multiple new student users at once using the Create Multiple Accounts feature in Revision Assistant!   It’s as easy as filling out the spreadsheet we’ve provided and uploading it into the system.  Then, one of our Customer Success Consultants (CSCs) will handle the rest of the new account creation process.  Click the links below to take you to a specific section or keep reading for how to use this feature.

 

Note: Chromebook users, see our Frequently Asked Questions page before downloading Excel files.

 

 

 

 


 

Uploading a Multiple Accounts Spreadsheet

 

  1. Log into Revision Assistant.
    If you also have a teacher account, use the down arrow under your
    name at the top of the screen to toggle to your administrator view.
     

  2. In the center panel, select the school you want to create accounts for.

  3. Click Students in the sidebar.

     

  4. Click the Create Multiple Accounts button.

  5. Click “Download our spreadsheet template for uploading student accounts” or use the template provided below.

    Multiple Accounts Spreadsheet Template

    Note:  You can upload a multiple accounts spreadsheet for only 2,000 new student users at a time.  
    Revision Assistant panics a little with spreadsheets containing more students than that.


     

  6. Fill out the spreadsheet with the information listed there on the Upload Spreadsheet page in Revision Assistant, or you can find it listed below:

    • First Name

    • Last Name

    • Email Address or Username; Use only one or the other!

    • Password (Optional); 8 characters minimum 
      Don't worry! If you choose not to include passwords, the system will generate them on your spreadsheet.

    • Additional Info Columns (Optional); Add columns (i.e. Grade, Teacher etc.) with anything else that will help you categorize or disperse the student info!  

       

  7. Review your spreadsheet to make sure all the student information listed is correct!

  8. Save the spreadsheet to your computer with a descriptive file name.

  9. Click “Select File” to locate the file on your computer.
     

  10. Select your spreadsheet. The upload will automatically begin after selecting a file.
    When the file is uploaded, an “Accounts Processing!” message will appear.
     

  11. Click View School when the message pops up.  This will bring you to the Account Actions panel.

  12. Verify that the Status column in the Account Actions panel says “Creation Processing.”

  13. After uploading the spreadsheet, a Customer Success Consultant (CSC) from Revision Assistant will be notified of the upload. If you find any errors on the spreadsheet you just uploaded, see Correcting Errors While Creating Multiple Accounts at the bottom of this page.

 

 

 

Downloading & Viewing New Account Info

 

  1. Your CSC will notify you when your new accounts have been created.

  2. After you’ve been notified, log in to Revision Assistant using your district administrator credentials.
     

  3. Click on the school you uploaded the spreadsheet for.
    In the Account Actions panel, the Status column should say “# Accounts Created.”
     

  4. To see a list of all student accounts for that school, click Students in the sidebar.
    To download the Excel file of the accounts that were just created, click Download List.

  5. Check the student info for the newly created accounts against the original spreadsheet you uploaded.  
    If you find any errors, see Correcting Errors While Creating Multiple Accounts at the bottom of this page.
     

  6. If all information is correct, send the info out to your teachers and give them the green light to set up their classes in Revision Assistant.

 

 

 

Correcting Errors While Creating Multiple Accounts

 

Don’t worry!   Peruse the solutions below if you accidentally uploaded the wrong spreadsheet or found errors in your spreadsheet after you uploaded it using our Create Multiple Accounts feature.

 

I Uploaded an Incorrect Multiple Account Spreadsheet...

But the Accounts Haven’t Been Created Yet. Now What?

 

  1. Tell your teachers that the students on that spreadsheet should not log in yet!

  2. Immediately email your CSC to request that the accounts be deleted.
    In your email include the spreadsheet name and timestamp, or the Upload ID, found in the Account Actions panel.

  3. Your CSC should notify you when the spreadsheet/accounts have been deleted.

  4. Once you have been notified, verify that the Status column in the Account Actions panel says “# Account Deleted.”

 

 

And Accounts Have Been Created. Now What?

 

  1. Tell your teachers that the students on that spreadsheet should not log in yet!

  2. Log in to Revision Assistant as a district administrator.

  3. Click on the school you uploaded the incorrect spreadsheet for.

  4. In the Account Actions panel, find the spreadsheet with the accounts you need to remove.

  5. Click the word Delete in the Actions column.

  6. Wait a few minutes.  A large number of accounts could take a little time to delete.

  7. Refresh your browser, or log out and log back in.  

  8. Verify that the Status column in the Account Actions panel now says “# Account Deleted.”
     

 

 

And Students Have Logged In.  Now What?

 

  1. Immediately email your CSC to request that the accounts be deleted.
    In your email include the spreadsheet name and timestamp, or the Upload ID (found in the Account Actions panel), and tell them that students have already logged in.
     
  2. Your CSC should notify you when the spreadsheet/accounts have been deleted.
  3. Once you have been notified, verify that the Status column in the Account Actions panel says “# Account Deleted.”

 

 

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