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Creating Multiple Student and Teacher Accounts

Rather than making them one at a time, with school and district administrator credentials, you can create accounts for multiple new student and teacher users at once using the Create Multiple Accounts feature in Revision Assistant. Then, you can download an Excel file of your new account info right from our system to send out to teachers in your school(s). Click the links below to take you to a specific section or keep reading for how to use this feature.

 

 

Chromebook users, see our Frequently Asked Questions page before downloading Excel files.

 

 

 

 


 

Downloading the Template

 

  1. Log into Revision Assistant.

  2. Click the down arrow in your "Welcome!" heading to reveal a dropdown with user types.

  3. Select Administrator from the dropdown. This will take you to your Administrator page.

  4. In the center panel, select the school you want to create accounts for.
     

  5. To create student accounts, select Students in the sidebar.
    To create teacher accounts, select Teachers.
     

       

     

    Note: Trial users, your administrator credentials will only let you make accounts for students, not teachers.

     

     

  6. Click the Create Multiple Accounts button.

  7. Next, on your screen, you'll complete 4 steps (explained below) to pick your password and account settings.

 

 

 


 

Selecting Account Settings & Uploading Your File

 

Checking Your spreadsheet (Step 1 of 4)

 

  1. After clicking Create Multiple Accounts, you will see the Check Your Spreadsheet screen.

  2. Click the Download Template button.
     

       

     

    Note: To make sure your file interacts with our system correctly, it's best to use the template we provided.

     

  3. Fill out the spreadsheet with the user info listed on your screen.
  4. Review your spreadsheet to make sure all the information you included is correct!
     
  5. Save the spreadsheet to your computer with a descriptive file name.
    It's helpful if your file name lists the relevant grades and subjects, the date, and a file version number.

 

 

 

Selecting Account Creation Settings (Step 2 of 4)

 

  1. Pick your Account Creation Settings.
     
  2. Your screen will reveal more options to pick from depending on some of your selections.
     Check out the table below to help you choose some of your settings.


     
    STUDENTS Settings  
    "Will students sign into Revision Assistant using emails?"

    Choose Yes if...

    • Students have and know their email addresses.
    • You want students to be able to change their own password.
    Choose No if...
    • Students do not have or know their email addresses.
    "Are students allowed to receive emails?"

    Choose Yes if...

    • You want students to be able to reset their own password if they forget it.
    Choose No if...
    • You want to reset students' password.
    "Is there a suffix you wish to add to usernames to ensure they are unique?"

    Choose Yes if...

    • It's likely that a user (from any district) already has that name/username
    • You want to add the same extra number, letter, etc. to all the new
      usernames you're trying to create from the file you're uploading
    Choose No if...
    • All of your students have unique names/usernames.
     
    TEACHER Settings  
    "If a teacher’s account is already listed in another school, should they be added to this school, too?"

    Choose Yes if...

    • A teacher on your spreadsheet is a member of another Revision Assistant
      school in your district and they need to be a member of your school too
    Choose No if...
    • A teacher on your spreadsheet is/was a member of another Revision Assistant
      school in your district, but they should not be given membership at your school


 

 

Selecting Password Creation Setting (Step 3 of 4)

 

  1. Choose your Password Creation Settings.
     
  2. Your screen will reveal more options to pick from depending on some of your selections.
    Check out the table below to help you choose some of these settings.
     
    STUDENTS Settings  
    "Do you want Revision Assistant to generate unique passwords for each new student account?"

    Choose Yes if...

    • You want Revision Assistant to generate random passwords 
    • You don't want to personally create unique passwords for each student
    • You don't want to give each student the same login password
    Choose No if...
    • You are going to upload a spreadsheet with passwords
    • You want Revision Assistant to give all students the same login password
    "Do you want to specify a single password for all new student accounts?"

    Choose Yes if...

    • You want to specify one password for all students to log in with and
      you want Revision Assistant to auto-fill your spreadsheet with that password
    Choose No if...
    • You already specified passwords 

 

 

Uploading Your File (Step 4 of 4)

 

  1. Click Select File to locate the file on your computer.
  2. Select your spreadsheet. The upload will automatically begin after selecting a file. Almost done!

 

 


 

Viewing & Downloading Account Info

Right After Creating Accounts

 

  1. If your file uploaded correctly, a "Success!" message appears. This means your accounts were created!
    Don't worry if you see an error message though. Check out Troubleshooting for help. 
     
     

     

    Note: Jot down the Upload ID you see on your screen after you upload your spreadsheet.
    Knowing it will help you find that file again on your Account Actions panel if you need to in the future. 

     

  2. To download new account info now, select Download File to get an Excel file.
     
  3. To search in Revision Assistant for a user you just created...
    1. Select the user type in the side panel (teacher or student).
    2. Type the user's first name, last name, or username in the search bar.
    3. Ta-da! The information you're looking for will show up in the center panel.

 

In the Future

 

  1. Log into Revision Assistant as an administrator.
  2. In the center panel, select the school you'd like to search in.
     
  3. To download a spreadsheet of previously created or rejected accounts...
    1. Scroll through the Account Actions panel until you find the Upload ID or filename.
    2. Select View Details. You will be taken to the Account Status screen.
    3. Select Download File. Your Excel file will start downloading immediately.
       
  4. To search for users in Revision Assistant...
    1. Select the user type in the side panel (teacher or student).
    2. Type the user's first name, last name, or username in the search bar.
    3. Ta-da! The information you're looking for will show up in the center panel.

 

 

 


 

Canceling an Upload

 

 

 

 

Note: If you need to cancel an upload/delete new accounts, tell teachers or students not to log in.

 

When a user logs in, their account will not be deleted when you bulk cancel/delete other new accounts.
Accounts for anyone who logged in can only be deleted individually from your administrator page.

 

  1. Log in as an administrator.
  2. Select the school where you want to cancel an upload. The Account Actions panel will appear.
     
  3. Scroll through the panel until you find the Upload ID or filename
    for the spreadsheet of accounts you want to cancel.
     
  4. Select the Cancel Upload button on the right.
  5. Select OK when your screen asks you if you're sure you want to delete accounts.

 

 

 


 

Troubleshooting  

 

  • If you added an unexpected or incorrect column to your uploaded spreadsheet,
    you will see an error message about your columns on your screen.
     
  • If you added or did not add the correct info to your uploaded spreadsheet rows,
    select Download File on the error message screen or the Account Action panel to download an error report. 

     
 

 

Note: Your Password and Account Creation Settings must match your uploaded spreadsheet.

Most error messages come from mismatches between your uploaded spreadsheet and the
Password and Account Creation Setting you selected on your screen before you uploaded. 
 

For example, if you selected "Yes [I wanted Revision Assistant to generate unique passwords]" but you
uploaded a file with passwords already listed, our system will get confused and won't create your accounts. 

 

 

  1. Correct the mix-ups listed on your screen or the error report.
  2. Save the file using a new name or version number.
     
  3. Select the Upload Corrected File button on your screen.
    This will takes you back through the initial 4 upload steps.
     
  4. When you get to the Upload Your File screen again, click Select File.
  5. Find the updated version of your spreadsheet.
  6. Click Upload File
     
  7. If the file contained no errors, you should see a "Success!" message. Yay!
    If not, breathe, and then follow the steps in this Troubleshooting section again.

 

 

 

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