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Spot Check Assignments for Teachers


Welcome to the Spot Check guide for teachers! A Spot Check assignment is a great way for teachers to get a quick snapshot of their students' writing skills at various points throughout the year. in the Spot Check module, students write to a prompt without the help of Signal Checks. Creating a Spot Check assignment is very similar to creating a Signal Check assignment.  Click the links and follow the steps below for creating, starting, and reviewing student work for a Spot Check assignment within your Learning Management System (LMS).





Creating an Assignment


  1. Launch a Revision Assistant assignment from your LMS.
    This should bring you to the Create a New Assignment page. 

  2. Under Assignment Type do the following:

    1. Name the assignment (you can change this later if needed).

    2. Select “Spot Check.”


  3. Click Continue.  This should take you to the Spot Check Prompt Library page.

  4. Just like with Signal Check Assignments, use the dropdown filters to search for prompts.
    You can filter by grade, genre, and whether the prompt is source-based.

  5. Click the prompt titles on the Spot Check Prompt Library page to read each prompt on its individual prompt page.

  6. Also, like Signal Check Assignments, on each prompt page you’ll find the following:

    1. The prompt and any sources students will need to read to write to that prompt

    2. A downloadable Rubric PDF for how student writing will be scored

    3. A downloadable Assignment PDF of the prompt and sources

    4. A link to the Learning Standards related to that prompt.


  7. When you find the prompt you’d like to use, add any additional info for your students in
    the Add Special Instructions box. 
    If you added any extra instructions, click Save Instructions

  8. Click the Create Assignment button.

  9. Click Continue to confirm the assignment creation.

  10. A Success page should come up when your assignment has been created.

    Remember! You still have to start the assignment so your students can work on it.
    Students cannot see the essay question until you start the assignment.



Starting an Assignment


  1. Click the assignment you would like to start.  
    This will bring you to the prompt/assignment page.

  2. Add any extra info for students in the Add Special Instructions box.

  3. If you added any extra instructions, click Save Instructions. 

  4. On the right, click the Start Spot Check button.

  5. Click Continue. 
    Hooray! The Spot Check assignment is now available for students.



Managing Assignments


Spot Check assignments also allow teachers to collect (pause) student work, resume student work if needed, and close assignments.  Read the steps below to learn more about collecting, resuming and closing student work in Spot Check within your LMS.



Collecting an Assignment


  1. Click the assignment you’d like to collect.
    This will bring you to the prompt/assignment page.

  2. Click Collect Student Work.  
    Clicking this button does the following:
    • pauses student work

    • automatically turns in all essays

    • automatically scores student essays

    • allows you to view student work and scores on
      the Student Progress and Student Work pages

  1. Click Continue to confirm. 



Resuming an Assignment


  1. Click the title of the assignment you’d like to resume. 
    This will bring you to the prompt/assignment page.
  2. Click the Resume Spot Check button.
    Clicking this button does the following:
    • lets students work on the assignment again

    • will not allow you to view student work again until
      you click Collect Student Work

  3. Click Continue.




Closing an Assignment


  • Before an assignment can be closed, you must collect student work first.
  • Consult the help guides in your LMS for how to close an assignment. 
    All Revision Assistant assignments for LMS users can only be closed through the LMS itself.
  • Once an assignment is closed, students will still see their work, but cannot keep writing or submitting work.




Reviewing Student Work


  1. Click on the title of the assignment you'd like to view.  
    This will bring you to the Assignment Overview page.
  2. If you haven't done so yet, click Collect Student Work
    On a Spot Check, you will be able to see what students wrote
    between when you started the assignment and collected work.
  3. On the Assignment Overview page, click one of these in the sidebar:


The pages listed above let you see students' hard work in different ways.  
See below for what you'll find on these pages after collecting work.



Student Progress & Student Work Page Features


 Click Student Progress in Spot Check to find...


  Click Student Work in Spot Check to find...

  • A list of students who submitted work
  • A scores overview for submitted or collected work
  • Downloadable submitted or collected drafts
  • The View Class Reports button
  • The Download Assignment Report button


  • Viewable, scored turned-in/collected essays
  • The Send [Student] a Message feature



Note: On a Spot Check assignment, you must click Collect Work to be able to see students' work and scores.



Using the Student Progress Page


  1. Click Student Progress in the sidebar.  
    This will bring you to the Student Progress page. Here's how to interpret what you'll see next to a student's name.
If you see... It means...

Color-coded scores

These are the scores your student received for each rubric trait on their most recently submitted or collected work. Remember, in Spot Check only you can see students' scores.
Scores and a teal check Your student turned in their essay and you collected work for the whole class
No scores, no check Your student hasn't submitted work yet  OR  you haven't clicked Collect Work yet
Only a check (no scores) Your student submitted work, but you haven't clicked Collect Work yet
"Needs Review" Your student submitted work  OR  you collected it, but it couldn't be scored



  1. To see a student's turned in or collected work, just click the student's name.
  1. To download a student's essay...
    1. Check the box next their name
    2. Click Download Current Draft
  2. Also on the Student Progress page are the Class Reports and Assignment Report buttons.
    Use these buttons to export reports on how your class is doing on one assignment or in an entire rubric category!


Note: The Assignment and Class Reports will only analyze turned in or collected work.
Remember to collect all drafts on a Spot Check before you download these reports.





Using the Student Work Page



  1. On the Assignment Overview page, click Student Work in the sidebar. 
    This will bring you to the Student Work page for your Spot Check assignment.




Note: Remember, in Spot Check, only teachers will be able to see student scores.
Students can see their turned in essays or collected drafts, but not their scores.


  1. Click the arrows to the left and right of each student's name at the top right of the page.
    You will be able to see what students wrote between when you started the assignment and collected work.



Student Work Validator Messages - Helpful Hints


There are a handful of reasons why student work and scores may not show up as you scroll through the Student Work page.  These situations that cause Revision Assistant not to score a student’s essay are called “validators.”   If a student triggers a validator, they will also get a notification on their screen. Read our Helpful Hints below to learn more about Student Work Validators.  



The essay veered off-topic and did not address the prompt.

Too similar to source

This essay was copied and pasted from the prompt and/or sources

Too short

This essay was less than 5 sentences.



Sending Messages to Students 


  1. To message a student in our system, click Send [Student] a Message at the top of the Student Work page.
  2. Students can also send you messages with their submissions.  
    Any message from a student will appear above the essay the message corresponds to.
    The message feature is a great way to let students know the score they got on their essay!




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