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Home > iThenticate > iThenticate User Guide > Folders


This page contains a guide to the functionality of folders within iThenticate. Folders in iThenticate work in two levels; you upload your documents and organize them into folders, and then your organize these folders in folders groups.


New users will be given the folder group My Folders and the folder My Documents when they first log into their iThenticate account.

Creating a New Folder Group



To create a new folder group, select New Folder Group in the New folder section to the right of the page.



In the Create A New Folder Group screen, enter a name for the new folder group and then select Create.



Now you have an empty folder group. To add a folder to this folder group, select Create a folder. To delete an empty folder group, select Remove this empty group.


Creating a New Folder

To create a new folder, select the New Folder link from the New folder section on the right of the screen.


In the Create A New Folder page, you’ll have to specify which folder group you would like to save this new folder to by using the Folder Group drop-down menu. After that, enter the folder name into the Folder Name field.



The next section of the form will allow you to exclude certain text from the Similarity Check for all documents uploaded into this folder. By invoking the relevant tick boxes you will be able to exclude quotes, bibliography, certain phrases you can set in the account settings, small matches and small sources.



When excluding small matches, you will be asked to set an exclusion threshold. Any match with fewer words than the threshold will be excluded from the Similarity Check.




When excluding small sources, you will be asked to set either a word count or percentage exclusion threshold. Any matches with fewer words or lower than a certain percentage matched will be excluded from the Similarity Check.


Warning: It is important to note that if large documents are going to be uploaded to a folder and matches are excluded by a percentage threshold, even a set percentage of 1% exclusion may exclude very large matches. For example, if a 120-page document is uploaded to the system and the exclusion is set by percentage, it is possible that a full page of unoriginal material will be excluded from a report. It is important to keep in mind the size of the documents being submitted to a folder when using the percentage exclusion for the customize match size option.


The exclude sections options provides the ability to exclude the lengthier abstract and/ or methods and materials sections of a document from being picked up by the Similarity Check.


Please be aware that section exclusion may not work properly if documents contain:


  • Watermarks

  • Unevenly spaced line numbering

  • Sub-headings that are indistinguishable from the Methods and Materials heading

  • Abstract or Methods and Materials section appearing in a table

  • Section headings and body text using the same font, font size, and font treatment



The next section allows you to choose which collections you would like to be included in the Similarity Check. The currently available search indexes are:


  • Crossref - research articles, books, and conference proceedings provided by the worlds scientific, technical and medical publishers
  • Internet - a database of archived and live publicly available internet pages containing billions of pages of existing content and tens of thousands of new pages added daily
  • Publications - third party periodical, journal, and publication content including many major professional journals, periodicals, and business publications
  • Crossref posted content - preprints, eprints, working papers, reports, dissertations, and many other types of content that has been posted but not formally published. 




Note: If you would like to purchase the option to create a customizable database source with your own content to submit to and search against, please contact


Once you are satisfied with the form, select the Create button at the bottom of the form to create the new folder.

Organizing Folders

Folders in the folder group are organized alphabetically. You can see a folder group’s content by invoking the group folder link from the My Folders section on the left of the screen.



The user has the option to organize the folders within a folder group by either title or date processed. To sort the folders by title, select the Title header in the title column. A downward arrow will signify that the folders have been arranged in alphabetical order. To order the folders in reverse alphabetical order, select the arrow again.



To sort the folders by date created, select the Date Created header in the date created column. A downward arrow will signify that the folders have been arranged by most recently created in reverse chronological order. To order the folders in chronological order, select the arrow again.


Moving Folders

To move folders to another folder group, select the folder group that contains the folders that you would like to move. In that folder group, select the tick box to the left of the folder you want to move.



Use the Move selected to... drop-down to select the folder group that you want to move the folder to and select the Move button to the right of the drop-down.

Deleting Folders

To delete a folder from the My Folders side menu, select a folder group and hover the cursor over the folder that you want to delete. A trash can will appear to the right of the folder. select this to move the folder to the Trash folder group.



The delete multiple folders from the folder group, select that folder group and select the tick boxes for every folder you want to delete. Select the Trash button in the above menu bar to move the folders to the Trash folder group.



Once a folder has been moved to the trash you have an opportunity to review it before you delete it permanently. Select the Trash folder group from the My Folders menu on the left.



In the trash, you can view all the folders you have moved here. If you don’t want to delete a folder that is in the trash, select the tick box for that folder and then use the Move selected to… drop-down to move the folder back to where it belongs.


To permanently delete a folder, select the tick box for that folder and then select the Delete button in the above menu bar.



Warning: Once you have permanently deleted a folder from the Trash, you will not be able to get it back.

Editing Folder Settings

The Settings tab within a folder allows you to customize the folder’s settings. From within the folder settings, there are three tabs; Folder Options, Report Filters, and Phrase Exclusions.


Folder Options

The Folder Options tab contains the options you chose in the folder creation screen. This information can be updated at any time.

Report Filters

The Report Filters tab allows you to manage a list of URLs that are filtered out of the matching content search when a report is being generated for the folder. To add a URL to be filtered place it within the URL field and select the Add URL button to add that URL to the report filters.




When adding a URL, the URL may be as specific or general as you wish. Here are some examples:



To remove a URL once it has been added, select the red x icon to the right of the URL’s name.


Phrase Exclusion

The Phrase Exclusions tab allows you to add and remove phrases that will be excluded from the Similarity Check for every submission in this folder.



Select the Add a new phrase link to create a new phrase to be excluded from the Similarity Check. Enter the phrase you want to exclude in the Phrase text box and select Create to add it to the list of excluded phrases.


If you do not want to create a phrase to exclude at this time select the Back to list link to return to the Phrase Exclusions tab or Back to folder to return to the folder view.

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