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Creating a New Folder Group


Creating folders and folder groups will help a user organize their documents. New users will be given the folder group My Folders and the folder My Documents when they first log in to their iThenticate account.


1. Log into your iThenticate account and on the Folders page click on the New Folder Group link in the Info/Action Column

2. In the Create A New Folder Group window enter a name for the new folder group and then click the Create button



3. Now you have an empty folder group. Within the new folder content tab Folders, click on the link Create a folder to add a folder to this folder group. To delete an empty folder group, click on the Remove this empty group link. 



4. If you clicked on the Create a folder link, the Create A New Folder window will open. Enter a name for the folder in the Folder Name: field



5. Click within the check box for either Exclude quotes or Exclude bibliography or both to exclude them from comparison for all documents submitted in this folder


6. Choose which collections to search



7. Click Create to create the new folder


Creating a New Folder


Folder groups that already have a folder created in it will need to create a new folder in a different way.


1. Log into iThenticate and then click on the New Folder link within the Info / Action Column


2. In the Create A New Folder page, the user must first specify which folder group they would like to save this new folder to by using the Folder Group: pull-down menu to select the folder group destination.



3. Enter a name for the folder in the Folder Name: field 



4. Click within the check box for either Exclude quotes or Exclude bibliography or both to exclude them from comparison for all documents submitted in this folder



5. Click the check box for the Exclude Phrases option to exclude previously added phrases from documents submitted to this folder.



6. The Exclude Small Matches option provides the ability to exclude match instances from the Similarity Report that are below the set word count threshold.


Click on the check box next to Exclude Small Matches option, then enter a number into the word count field to exclude every match instance below the set threshold


7. The Exclude Small Sources option provides the ability to exclude sources from the Similarity Report that are below a set threshold of either word count of aggregate match percentage. 


Click on the check box next to the Exclude small sources option, then enter a value into either the Word Count or the Percentage fields*


8. The Exclude Sections options provides the ability to exclude the Abstract and Methods and Materials sections from Similarity Reports.


Click on the check box next to the Abstract or Methods and Materials to exclude those sections from the Similarity Report**



9. Choose which collections to search


10. Click Create to create the new folder


Warning: If large documents are going to be uploaded to a folder and matches are excluded by a percentage threshold, even a set percentage of 1% exclusion may exclude very large matches. For example, if a 120 page document is uploaded to the system and the exclusion is set by percentage, it is possible that a full page of unoriginal material will be excluded from a report. It is important to keep in mind the size of the documents being submitted to a folder when using the percentage exclusion for the customize match size option.


Note: Currently section exclusion may not work properly if documents contain:

  • Watermarks
  • Unevenly spaced line numbering
  • Sub-headings that are indistinguishable from the Methods and Materials heading
  • Abstract or Methods and Materials section appear within a table
  • Section heading and body text use the same font, font size, and font treatment


Database Sources for Similarity Reports


The user is able to select the available database sources to compare submissions against. Within the folder settings or when a folder is created the user can select which database collections will be searched. To search specific databases when documents are submitted to the folder click within the check boxes next to the databases to select them. If no databases are selected with a check next to their corresponding check box, then all databases will be searched when a document is submitted to this folder.



The currently available search indexes are:


  • CrossCheck - research articles, books, and conference proceedings provided by the worlds scientific, technical and medical publishers
  • Internet - a database of archived and live publicly available internet pages containing billions of pages of existing content and tens of thousands of new pages added daily
  • Publications - third party periodical, journal, and publication content including many major professional journals, periodicals, and business publications
  • Your Indexed Documents - clients have the ability to create their own customizable database within their account to compare against


Note: If you would like to purchase the option to create a customizable database source with your own content to submit to and search against, please contact

Organizing Folders


Folders in the directory are organized alphabetically. When a folder has been clicked the folder content appears in the main content area of the page. The user has the option to organize the folders within a folder group by either title or date. To sort the folders by title or date, click on the Title or Date headers of the column.



To move folders to another folder group click on the check boxes to the left of the folder’s name to place a check into the check boxes. Once a check has been placed, users are then able to use the Move selected to... pull-down menu and once the correct folder group has been selected, the user can click on the Move button to move the selected folders.

Moving Folders


1. Click on a folder group that contains folders that are going to be moved to a new folder group


2. Click on the check boxes next to the name of the folders to add a check to the folders that the user wishes to move


3. Use the Move selected to... menu to select the desired folder group destination of the checked folders


4.  Click on the Move button to move the folders to the new folder group

Deleting Folders


Folders can be deleted in two ways: from the directory or from within the main content area. To delete a folder from the directory simply click on a folder group and hover the cursor over the folder that the user wants to delete and two icons will appear: a refresh icon and a trash icon. Click on the trash icon to delete the folder.


The other way to delete folders is from the main content area after a folder group has been selected.

Deleting a folder or multiple folders from a folder group


1. Click on the folder group that contains the folders that the user wants to delete


2. Place a check mark next to each folder that the user wants to delete by clicking in the empty check boxes to the left of the folders name. To select all folders, place a check in the check box next to the Title column header



3. Click on the Trash button on the toolbar to send all checked folders to the Trash



Folder Tabs


Within every folder there are four tabs that contain different folder options. They are: 


  • Documents - this tab contains all the documents that have been submitted to the folder. The documents tab also contains the Similarity Reports for the submitted documents
  • Sharing - this tab allows you to share this selected folder with other iThenticate users who have been added to the iThenticate account
  • Settings - this tab contains the folders options which you can adjust at any time


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Last modified
09:53, 9 May 2016


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