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Documents

The documents tab within a folder displays all the submitted documents for a specific folder. Each submitted document generates a Similarity Report after the document has been compared to the databases selected by the user.

Submitting a Document

 

iThenticate users can submit documents using three available methods. The submission types are:

 

  • Upload a File - a single file submission
  • Zip File Upload - submit a standard zip file containing multiple documents. May contain up to 100MB or 1,000 files. Zip file uploads of significant size may require additional time to complete
  • Cut & Paste - submission of text copied and pasted into the submission box. May be used to submit from a file format that is not accepted. No images or non-text information can be copied and pasted - only plain text can be accepted

File Types and Size

 

iThenticate currently accepts the following file types for document upload:

 

  • Microsoft Word® (DOC and DOCX) •
  • Word XML
  • Plain Text (TXT)
  • Adobe PostScript® 
  • Portable Document Format (PDF)
  • HTML
  • Corel WordPerfect® (WPD) 
  • Rich Text Format (RTF)

 

The file may not exceed 400 pages.

 

The file size may not exceed 40 MB. Files of larger size may be reduced in size by removal of non-text content. Files that are password protected, encrypted, hidden, system files, or read only files cannot be uploaded or submitted to iThenticate.

 

The zip file upload accepts up to 1000 files or 100MB of zipped information. A zip file to be uploaded may not exceed either limit. Zip files should be checked to ensure only usable file formats are included in the upload.

 

Note: PDF documents must contain text to be submitted. PDF files containing only images of text will be rejected during the upload attempt. To determine if a document contains actual text, copy and paste a section or all of the text into a plain-text editor such as Microsoft Notepad or Apple TextEdit. If no text is copied over, the selection is not actual text.

 

Tip: Users submitting scanned images of a document or an image saved as a PDF will need to use Optical Character Recognition (OCR) software to convert the image to a text document. Manual correction of the resulting document is highly recommended to fix any errors caused by the conversion software.

 

Note: Some document formats can contain multiple data types. This includes text, images, embedded information from another file, and formatting. Non-text information that is not saved directly within the document will not be included in a file upload. This includes references to a Microsoft Excel® spreadsheet included within a Microsoft Office Word document.

 

Note: Users whose files are saved in a file type that is not accepted by iThenticate will need to use a word processing program to save the file as one of the accepted types. Rich Text Format and Plain Text file types are nearly universally available in word processing software. Neither file type will support images or non-text data within the file. Plain text format does not support any formatting, and rich text format supports only limited formatting options.

 

Warning: Users who are converting to a new file format will need to save their file with a name different than the original. Any file should be saved with a new file name when converting to plain text or rich text formats to prevent permanent loss of the original formatting or image content of a file.

Report & Repository Options

 

For iThenticate accounts that purchased a customizable comparison database, you will see the following options when you click to upload a document:


 

to Document Repository & Generate Report - will deposit the upload in the repository for future comparison and will generate a report as compared to any or all of the repositories you have selected.


to Document Repository Only - will deposit upload in the repository, but will not generate a report. You will see this file in your folder and under the Report column it will show “None”.


Generate Report Only - will simply generate report, and will not include the upload in the repository.

Upload a File

 

The upload a file submission option allows the user to submit a document from a variety of document types.

Submitting a Document by File Upload

 

1. In the Info/Action column under Submit a document click on the Upload a File link

 

 

2. The document will be uploaded to whichever folder was selected before clicking on the Upload a File link. The user does have the option to upload the document to a different folder by using the Upload a folder: pull-down menu

 

 

3. Enter information for the following fields: What is the document title, What is the author’s first nameWhat is the author’s last name. 

 

Note: If no title has been entered, iThenticate will automatically use the uploaded document’s title for the title of the document

 

 

4. Click the Browse button and locate the document to upload

 

 

5. (Optional) The user can upload up to 10 documents at once using the Upload a File submission option. To add another file to upload click on the Add another file link

 

 

6. Click the Upload button to upload the selected document/s. Click the Cancel link to cancel the upload

 

Zip File Upload

 

The zip file submitted to iThenticate may be any size up to approximately 100MB and contain up to 1000 individual files. If the zip file exceeds either limit it will be rejected. Users uploading zip files are advised to ensure that no unacceptable file types are contained within the zip file and to be careful of duplicate copies of the same file within the zip file. iThenticate will attempt to detect duplicate or invalid files and warn the user of any duplicate or unacceptable files

Submitting Multiple Documents in a Zip File

 

1. In the Info/Action column under Submit a document click on the Zip File Upload link

 

 

2. (Optional) The zip file will be uploaded to whichever folder was selected before clicking on the Zip File Upload link. The user does have the option to upload the zip file to a different folder by using the Upload a folder: pull-down menu 

 

 

3. (Optional) Enter information for the following fields: What is the document title, What is the author’s first name, What is the author’s last name.

 

Note: If no title has been entered, iThenticate will automatically use the uploaded document’s title for the title of the submitted documents

 

 

4. Click the Browse button and locate the zip file to upload


 

5. Click on the Upload button to upload the zip file


 

6. A new page will open and asks you to Please confirm files to upload. At this point the user can choose to exclude certain files in the upload. To exclude a file from submission uncheck the check box next to the Upload this file? by clicking on it

 


 

7. You will need to manually change the title for each document being submitted. iThenticate will make the title of the submitted zip file the default title of each submission. The user can also fill in the Author’s first and last name fields which are optional.

 

 

8. Once the files have been reviewed and are made ready to upload, click on the Upload button at the bottom of the page


 

Cut & Paste

 

The cut and paste submission option allows users to submit information from non-supported word processors or file types, or to only submit specific parts or areas of a document that may need a Similarity Report generated.

 

Please note that only text can be submitted via the cut and paste method - any graphics, graphs, images, and formatting are lost when pasting into the text submission box.

 

1. In the Info/Action column under Submit a document click on the Cut & Paste link


 

2. (Optional) The document will be uploaded to whichever folder was selected before clicking on the Copy & Paste link. The user does have the option to upload the document to a different folder by using the Upload a folder: pull-down menu



3. Although the What is the document title: field is optional it is recommended to enter a document title for cut and paste submissions.

 

If no title is entered, iThenticate will name the cut and pasted document, Pasted Document.

 

4. (Optional) Enter information for the following fields: What is the author’s first name: and What is the author’s last name:



5. Copy the selected text, click into the area provided in the Paste your document in the area below: and paste the copied text


 

6. Click the Upload button to submit the pasted text


 

Edit Document Information

 

A document’s information (i.e. title of the document, Author first and last name) may be edited at any time by clicking on the edit icon to the right of a document in a folder’s inbox.


 

To update the document’s information within the Document Properties page adjust the fields accordingly and click on the Update button.

 


 

A document that was added to the custom repository may be removed from the repository without deleting the file from the Document Properties page. Click on the remove link next to Indexed: Yes row of the sidebar to remove the document from the custom repository.


Document Pages

 

Only a specified amount of documents are displayed on the screen at once, if more documents are in the folder but not displayed the pages feature will appear beneath the documents. Either select which page you would like to be displayed by clicking on the page number or click on the Next link to scroll to the next page of documents.


 

Sharing Tab

 

The sharing feature allows the iThenticate user to share folders with other users added to the same account. To view the sharing options click on the sharing tab. The sharing options list the users on the iThenticate account the folder can be shared with.


 

To share a folder, click on the check box next to the user’s name that you would like to share with and then click on the Update Sharing button.

 

When a folder has been shared with another user, that user can only view the Similarity Report and is unable to submit a document to the folder.

Once a folder has been shared, there are two ways to have the folder not shared: either by the user who shared it or by the user who it is being shared with. If the user who is sharing the folder decides not to share it anymore, simply uncheck the box next to the users name who the folder is being shared with and click on the Update Sharing button.

For the user who a folder has been shared with, the shared folder appears in the users directory. When the cursor is placed over the shared folder a red X icon appears to the right of the folder name. Click on the X icon to have the folder not shared with you anymore.

 

Note: Account Administrators will enable or disable sharing access based on your company’s internal guidelines. Please check with your account administrator. If the sharing feature is disabled, users will not be able to view previously shared documents.

Settings Tab

 

The Settings tab within a folder allows a user to customize the folder’s settings at any time. The Settings tab within a folder contains two tabs: Folder Options and Report Filters. The Folder Options contains similar material as the folder creation screen, and this information can be updated at any time. The Report Filters tab allows a user to manage a list of URLs that are filtered out of the matching content search when a report is being generated for the folder. To add a URL to be filtered, first click on the Report Filters tab within the Settings tab.


 

When adding a URL, the URL may be as specific or general as you wish. Here are some examples:

 

 

To add a URL simply place it within the Add URL field and click on the Add URL button to add that URL to the report filters.


 

To remove a URL once it has been added to the Report Filters, click on the red x icon to the right of the URL’s name.

 

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Last modified
17:19, 17 Mar 2017

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